Notice Of Privacy Policies and Practices
of
Blue Ridge Women’s Center, P.A.

Dear Patient:  This notice describes how information about you may be used and disclosed, and how you as the patient can get access to this information.

PLEASE REVIEW THIS CAREFULLY

Our Providers and staff are committed to using your personal health information responsibly.  This notice describes how and when we use or disclose this information.  This notice is effective April 14, 2003, and applies to all of your protected health information (PHI) as defined by the federal regulations.

YOUR MEDICAL RECORDS

Each time you visit our office, a record of your visit is made.  Typically, this record contains information about your visit, including your exam, diagnosis, test results, treatment and other pertinent health data.  This information, often referred to as your medical record and personal health information (PHI) serves as a:

• Basis for planning your care and treatment
• Means of communication with other health professionals involved in your care
• Legal document describing the care you received
• Document that you and your health insurance plans use to verify that services billed were provided
• A tool we can use to ensure high quality care and patient satisfaction

Understanding what is in your health record and how your health information is used helps you to ensure its accuracy, determine who has access to it, and make informed decisions when authorizing us to disclose this information to others.

YOUR RIGHTS 

You have certain rights under the federal privacy standards.  These include the rights to:

• Request restrictions on the use of your protected health information
• Receive confidential communication concerning your medical condition and treatment
• Inspect and receive a copy of your protected health information with certain exceptions
• Request amendment or correction to your protected health information
• Receive an accounting of how and to whom your protected health information has been disclosed
• Receive a printed copy of this notice
  
  

OUR RESPONSIBILTIES 

• Maintain the privacy of your health information
• Provide you with this Notice of our legal duties and privacy practices with respect to information that we collect and maintain about you
• Abide by the terms and obligations of this Notice
• Notify you if we are unable to agree to a request
• Accommodate reasonable requests you may have regarding communication of health information by alternative means.
  
  

HOW WE MAY USE OR DISCLOSE
YOUR HEALTH INFORMATION

TREATMENT       Your health information may be used by your physician, our staff and other health care professionals outside our office involved in your health care for the purpose of providing health care services to you.

PAYMENT      Your health insurance plan including Worker’s Compensation and Disability Insurance may request and receive information on dates of service, services provided and the medical condition being treated in order to pay for the services you receive.

HEALTHCARE OPERATIONS     Your health information may be used to make business decisions necessary for the management, operation and development of the practice.  For example, your health information may be used to verify and improve quality of care, train and evaluate employees and manage business operations.

BUSINESS ASSOCIATES     We will share your protected health information with third party “business associates” that perform various activities for the practice such as billing and transcription services.  Whenever an arrangement between our office and a business associate involves the use and disclosure of your protected health information, we will have a written contract that contains terms that will protect the privacy of your protected health information.

APPOINTMENT REMINDERS     The practice may use your information to remind you about your upcoming appointments or missed appointments.  We may do this by voice messages, postcards, or letters.  If you do not approve of these methods, please advise us.

ELECTRONIC NOTICE     If you receive this Notice on the practice’s web site or by electronic mail, you are entitled to a paper copy of this Notice upon request.          
    

OTHERS INVOLVED IN YOUR HEALTHCARE

FAMILY     We may use our best judgment in disclosing information to a family member or any other person involved in your care or any person you authorized by completing a Release of Medical Information in our office.  Please inform us if you do not want a family member of other person to have access to your health information or if there has been a change to the initial form you completed in our office.

RESEARCH     We may disclose your protected health information to researchers when their research has been approved by an Institutional Review Board that has reviewed the research proposal and established protocols to ensure the privacy of your protected health information.

PUBLIC HEALTH     We may disclose your health information to public health or legal authorities as required by law.

REQUIRED BY LAW     We may disclose your health information to the extent required by law.

HEALTHCARE OVERSIGHT     We may disclose your information to a health oversight agency for activities authorized by law.

EMERGENCIES     We may use or disclose your protected health information in an emergency treatment situation.

OTHER USES AND DISCLOSURES

ABUSE OR NEGLECT     We may disclose your protected health information to a public health authority authorized by law to receive reports of abuse, neglect or domestic violence consistent with requirements of federal and state laws.

FOOD AND DRUG ADMINISTRATION     We may disclose your information to a person or company required by FDA to report adverse events, product defects or recalls or other required reports.

CORONERS, FUNERAL DIRECTORS AND ORGAN DONATION     We may disclose your health information for identification purposes, for organ donation purposes or as otherwise authorized by law.

LEGAL PROCEEDINGS     We may disclose your health information in the course of any judicial or administrative proceeding in response to a court order, subpoena or lawful process.

CRIMINAL ACTIVITY     Consistent with federal and state laws, we may disclose your information if we believe that it is necessary to prevent or lesson a serious or imminent threat to the health and safety of a person or the public.  We may disclose your information if it is necessary for law enforcement authorities to identify or apprehend an individual. 

INMATES     Should you be an inmate of a correctional institution; we may disclose information necessary for your health and the health and safety of others.      

MILITARY ACTIVITY AND NATIONAL SECURITY     We may use or disclose protected health information of individuals who are Armed Forces personnel for activities deemed necessary by military authorities and for conducting national security and intelligence activities.

REQUIRED USES AND DISCLOSURES     Under the law we must make disclosures to you, and when required to the Secretary Department of Health and Human Services, to investigate or determine our compliance with Federal Law.

OTHER     Other uses and disclosures of your protected health information will be made only with your written authorization, unless otherwise permitted or required by law.  You may revoke this authorization at any time, in writing, except to the extent that your physician or the practice has already taken an action on the use of your previously signed authorization. 

As permitted by law, we reserve the right to amend or modify our privacy policies and practices.  These changes in our policies and practices may be required by changes in federal and state laws and regulations.  When revisions occur, we will provide you with a revised notice on your next visit to our office.   The revised policies and practices will apply to all protected health information that we maintain.  We will not use or disclose your health information without your authorization, except as described in this Notice.  We will also stop using or disclosing your health information after we have received a written revocation of the authorization according to procedures included in the authorization.

FOR MORE INFORMATION OR TO REPORT A PROBLEM

If you have complaints, problems or would like more information, please contact our Privacy Officer at 336-835-5945 or at 150 Parkwood Drive, Elkin, NC.  If you believe your privacy rights have been violated, please contact out Privacy Officer or you may file a complaint with the U.S. Department of Health and Human Services.